05 Jun Request for Proposal RFP# 22-5: LA County Youth Services

Posted at 22:44h in News by

Request for Proposal Information

RFP Number: RFP# 22-5
RFP Name: LA County Youth Services
Date Issued: June 5, 2023
Contact Person: Chris Bernhardt
Email Address: opportunities@grantassociatesinc.com

Submittals Accepted Until: 5:00 pm PT on Friday, June 16th, 2023

**UPDATE** Please scroll to the bottom of the page to see Q&A for the questions that were submitted by the designated deadline.

Submittals delivered to:
E-mail Address: opportunities@grantassociatesinc.com

General Information

NOTICE: Notice is hereby given that statement of qualifications will be received by Grant Associates, for a Youth Services Provider by filing with Grant Associates at the above email address.

PURPOSE/BACKGROUND: Grant Associates, a national workforce development company, is seeking requests for proposals for providers of youth services. Grant Associates is submitting a proposal to the County of Los Angeles to operate a Comprehensive America’s Job Center of California (AJCC) under the Workforce Innovation Opportunity Act (WIOA). The AJCC RFP to which Grant Associates is responding is available at https://opportunity.lacounty.gov/modernizing-la-countys-ajccs/.

The AJCC will provide services to youth and young adults ages 14-24, as well as adults ages 18 and over. Grant Associates will enter into an agreement with the successful proposer and may negotiate a fee for service contract. All adult clients served will be enrolled in the AJCC by Grant Associates and the youth clients enrolled by the subcontractor. The selected youth services subcontractor will provide services to youth in accordance with the Workforce Innovation and Opportunities Act (WIOA).  The subcontractor will also be required to participate in partner meetings, submit required documentation, monitor participant progress, provide ongoing feedback, and participate in evaluation activities, including gathering and providing data as needed.

RFP SCHEDULE:

Event Date
RFP Release June 5, 2023
Vendor Questions (if any) Due June 9, 2023
Responses to Vendor Questions June 12, 2023
Proposal Responses Due June 16, 2023
Selection Completed June 19, 2023

SERVICES SOLICITED: 

This RFP is to secure subcontractors to provide one or more of the following services to youth 14 to 21 years of age who are enrolled in the AJCC:

  • WIOA Basic Career Services & Individualized Career Services 1.12.18.1 to 1.12.18.2.11 in Exhibit A-1 of RFP
  • WIOA Follow-Up Tasks and Services 1.12.18.3 to 1.12.18.3.2 of Exhibit A-1 of RFP
  • Support Services as outlined in 1.12.18.4 Exhibit A-1 of RFP
  • Provide or Refer for Training Services Based on Eligibility 1.12.5 to 1.12.9 of Exhibit A-1 of RFP
  • WIOA Training Services Management 1.12.18.9 to 1.12.18.9.9.2 Exhibit A-1 of RFP
  • Adhere to Permissible Local Employment and Training Activities defined in 1.12.18.10 to 1.12.18.11.2 Exhibit A-1 of RFP
  • Meet County WIOA Youth annual performance outcomes defined in Exhibit A-1, Attachment 5 of RFP

 

LEVERAGED RESOURCES: Proposers who are successful will be expected to provide leveraged resources to fulfill the contract services and objectives, including, but not limited to: facilities and materials, cash, in-kind benefits, volunteering, as well as direct participant costs that are paid from other public and private sources as per 1.18.5 to 1.18.5.1 of Exhibit A-1 of the RFP.

PROGRAM AND CONTRACT TERM: Upon notification of funding by the County of Los Angeles, Grant Associates will enter negotiations with the successful bidder for a sub-contract with an anticipated term of January 1, 2024–June 30, 2024. The contract may be extended or renewed up to three times with one (1) fiscal year options beginning July 1st through June 30th of each fiscal year at Grant Associate’s sole discretion, based on performance and availability of funds. Proposer(s) must reflect funding for twelve months in their proposals.

QUALIFICATIONS/ELIGIBLE PROPOSERS: This project will require the Youth Services Provider to have the following qualifications:

  • Demonstrated competency in providing youth services
  • Appropriate licenses/qualifications to provide services
  • Reasonableness of the fee for services
  • History of supporting workforce development programs
  • Ability to meet with both corporate leadership and with local staff in-person or virtually
  • Qualified to conduct business in the State of California
  • If a corporation or limited liability company, must be in good standing with the Secretary of State of California
  • Must not have been determined to be non-responsible or debarred by the County of Los Angeles, State of California, or federal government.

 

REQUIRED SUBMISSION DOCUMENTS

 

PROPOSAL CONTENT

Executive Summary: The executive summary should contain a brief description of the services to be provided, a commitment to participate in proposal development, an intent to sign the Memorandum of Understanding (MOU), and the proposed unit cost for services.

Proposal Narrative  

The narrative section is limited to a maximum of ten pages, double-spaced, one-sided, 12-point type. Additional pages will not be read or considered in scoring. The narrative should include the following information:

  • Proposed services to be delivered including the length of the service
  • Assessment process and specific tools to evaluate educational and training needs
  • Recruitment process and customer flow
  • Staff names that will be involved in this project as well as their roles and their qualifications and experience (please note any language abilities other than English)
  • Description of experience providing similar services during the past five years including the number of youth receiving services and experience working with special populations such as foster youth, re-entry, and homeless
  • Outcomes relating to service delivery
  • Source of funding including agency name, amount, and services provided during the past two years
  • Attachment A – Proposer Cover Sheet
  • Attachment B – Budget and Cost Information

 

Budget and Budget Narrative  

Provide a budget narrative describing costs in addition to completing the Budget form. Discuss matching and in-kind resources you can commit. 

References 

Provide a minimum of two funder references with the following information: organization name, type of funding, contact name, phone number, email, and a brief description of the work performed.

EVALUATION CRITERIA: Evaluations will be based on the criteria listed below:

  • Demonstrated competency in providing youth services to workforce programs
  • Qualifications to provide services
  • Reasonableness of the fee for services 
  • History of supporting workforce development programs
  • Ability to meet with both corporate leadership and with local staff in-person or virtually

 

PROPRIETARY PROPOSAL MATERIAL: Any proprietary information revealed in the proposal should, therefore, be clearly identified as such.

QUESTIONS: Questions regarding this project may be directed to Chris Bernhardt via e-mail at opportunities@grantassociatesinc.com by 12:00pm PT on June 9th, 2023. Email should use the subject prompt: RFP# 22-5 Questions

Unauthorized contact regarding this RFP with other Grant Associates’ employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on Grant Associates. All answers to questions will be posted on https://www.grantassociatesinc.com/news/ in the original RFP announcement.  It is the responsibility of individual firms to check the website after the announced release date for answers to their questions.

SUBMITTAL REQUIREMENTS: Prospective candidates should submit a formal quotation to the following contact no later than 5:00 pm PT on Friday, June 16th, 2023.

Grant Associates may select a limited number of Responders for telephone interviews before the selection committee.

REJECTION OF SUBMITTALS: Grant Associates reserves the right to reject any and all submittals and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate Grant Associates to pay any costs incurred by respondents in the preparation and submission of their qualifications. Furthermore, the RFP does not obligate Grant Associates to accept or contract for any expressed or implied services.

EQUAL OPPORTUNITY EMPLOYMENT: The successful consultant or consultants must comply with Grant Associates’ equal opportunity requirements.  Grant Associates is committed to a program of equal employment opportunity regardless of race, color, creed, sex, age, nationality, or disability.

TITLE VI: It is Grant Associates’ policy to assure that no person shall, on the grounds of race, color, national origin, or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise discriminated against under any of its federally funded programs and activities.

COMPLIANCE WITH LAWS AND REGULATIONS: In addition to nondiscrimination and affirmative action compliance requirements previously listed, the Temporary Agency or Agencies ultimately awarded the business shall comply with federal, state, and local laws, statutes and ordinances relative to the execution of the work.

QUESTIONS AND ANSWERS:

Q: Is there a template for the budget and cost information—Attachment B.   If so, I could not access the attachment.

A: A template for Attachment B has been added to the website.

Q: Is there a form for the cover letter—Attachment A.  I could not access that attachment either.

A: A template for Attachment A has been added to the website.

Q: Are the two references part of the 10 pages, or are they in addition to the narrative?

A. The two references are not part of the 10 page limit. Also, please note that letters are not required for references, only name, title, organization, email, and phone number.

Q. In the guidance for the narrative section, the last bullet requests source of funding . . . Isn’t this the same as the references?

A. Sources of funding may be references, but not necessarily. Please list all applicable.

Print page